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Print, Copy, Scan, and Fax Policy

The use of the scanner and copy machine are subject to U.S. copyright law. All patrons will be responsible for all scanned materials in accordance with all copyright laws. Library staff will not assist in making copies, scans, or faxes of materials from a source deemed to be in violation of federal copyright laws and regulation.

Printing and Copying

The library offers a public photocopier for self-service as well as printing capabilities from public computers. There is also a printer that can accept print jobs from individuals with a smartphone, tablet, or laptop computer.

All public printing and copying is black and white.

Printing costs are $0.10 per page.


he copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. Madison Public Library reserves the right to refuse copying and/or printing service if fulfillment of the service would involve violation of copyright law.


  1. Library staff will scan documents or photos up to a maximum size of 11” x 17”.

  2. Scanned materials will be scanned to a USB flash drive provided by the patron.

  3. There is no charge for this service.


Sending Faxes

  1. A fee of $1.00 per page will be charged for all outgoing faxes to local and long-distance numbers including 800 numbers within the United States. The patron will provide information for the fax’s cover page. That information is typed in the body of the email to which the scanned pages are attached. 

  2. Outgoing faxes are sent via eFax. Information that is sent will be scanned to a USB drive provided by the library and sent. When a message confirming that the fax was delivered or that the fax could not be delivered is received, the information stored on the flash drive will be deleted. Library staff will email or call the sender with this information. At the completion of the translation, all scans and email(s) regarding it will be deleted. If the receiving fax machine is busy, the fax machine may be resubmitted up to 4 times for no additional charge.

Receiving Faxes

  1. The library will receive faxed information from another location for patrons. The library must be notified in advance by the patron expecting the fax. Collection of the faxed material is the responsibility of the patron. The material will be held for five business days; if the material is not picked up by the end of this period, it will be discarded. A fee of $1.00 per page will be charged for all incoming faxes.

  2. The library’s fax number is 256-7526.


  4. All faxing will be performed by library staff. The Library is not responsible for the successful transmission of outgoing or incoming faxes. 

  5. The Library cannot guarantee the confidentiality of faxes sent from or received by the Madison Public Library. The Library is not responsible for any damage, loss of data, or consequential damage arising from the use of this service.

Adopted by the Library Board of Trustees,

Month, Date

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